Sample Scheduling Letter
Dear _____________________,Thank you for confirming that Jim Cathcart has been selected to speak at your upcoming meeting. You are in for a treat! With almost 40 years of professional speaking experience, Jim is one of the most thorough professionals in the business. The details as we understand them are:Meeting:Topic:
Enclosed are the Scheduling Agreement, a Pre-Program Questionnaire, a link to Jim’s photo and Jim’s introduction. Please sign the agreement and return it along with the deposit (invoice enclosed) to our office by _______________________, to hold the date. The balance of the fee is due on or before the day of the presentation.
The Pre-Program Questionnaire will provide Jim with important information and understanding of your organization, this audience and your goals for this meeting. Please fill it out and return it by _______________. It is also helpful for Jim to have copies of your organization’s materials and the website for the actual meeting program. Please add his name to your mailing list for this meeting. Please accept this copy of Jim’s product ____________, title ______________, with our compliments. Most of our clients find it desirable to provide each attendee with materials to reinforce Jim’s message. Of course we are happy to extend quantity discounts. Jim and I are looking forward to working with you and your team to make this your most successful meeting ever! Please give us a call at (805) 777-3477 if you have any questions. We’re eager to be of service.
In the Spirit of Growth,
Cathcart Institute, Inc.